ePortfolio Mash-up with Google Apps

Here is a conceptual model that I am exploring, using the variety of Google tools to facilitate an online learning portfolio. Here is a full size version of the image, plus a further discussion that I am building about this conceptual model.

Lecture of a Lifetime

I just watched Randy Pausch's Lecture of a Lifetime on ABC News. (It is really in four parts beginning here.) He has many wonderful messages about how to live and die. It is a wonderful lecture about how this Carnegie Mellon professor, dying from cancer, achieved his childhood dreams. He has done pioneering research on virtual reality and games to teach programming; his latest system is called Alice. He talks about "head fakes": "the best way to teach someone something is to have them think they are learning something else!" "Millions of kids having fun while learning something hard!" (even the HP creativity commercials that preceded the video were engaging). This was truly a legacy story. He said it was really for his kids. My favorite part: he even admitted to having a deathbed conversion... he bought a Macintosh! This is well worth watching!
The video is also posted on YouTube in smaller segments, without commercials, starting here: Part 0(2) or watch the whole hour and 25 minutes on Google Video.

Google Presentation Tool

This is the 31st tool that I have used to recreate my online portfolio. It was also the quickest! It took me about two minutes to convert a 6.3 MB PowerPoint file into my online portfolio using the brand new Google Presentation tool. I understand it was just released yesterday. I changed a couple of slides and published it, all in about 15 minutes! I am very impressed!!! (I tried the same thing a few months ago with Zoho, and it never worked)

Anyone can use this software to create an online portfolio if they have a good Internet connection. Even the hyperlinks that I had on the slides were converted. The interactivity can be facilitated through the "Share" feature, just like GoogleDocs Document, although it lacks the Insert function available in that tool. I am wondering if they intend to add comments in later versions. I see that other people can be sent the URL for the presentation, and they can view the presentation in real time. Wow!

I can see that I need to do a whole new set of instructions on using the Google Apps (Docs, Presentation, Pages) to create electronic portfolios. Here is a short YouTube video about GoogleDocs that discusses the process. I'm going to showcase this toolset next week in an online presentation that I am doing next week for the NIACE online conference in the U.K., focusing on electronic portfolios in adult learnng.

More Questions from High School Teachers

I received the following email questions from high school teachers (Hmmm... school must be starting)

We are planning to implement a pilot eportfolio program this fall in our high school (about 100 students out of a population of 1700). At the current time we are not using the Web 2.0 technologies that I read about on your blog because there is district fear of the "social networking" issues that might arise and Google docs, for example, is blocked on our network. We worked with a handful of 9th grade students using iWeb last year, but we only have one maclab, and frankly, since students do not have their own laptops, iWeb seemed complicated. So, what we do have is a site license for Contribute and are planning to use that. The thing we are struggling with now is managing the assessment piece and figuring out how to mentor the students. If we go all the way with this, we will have 1700 a lot of students to manage, and that piece seems daunting, but we are excited and I have a group of incredibly talented and dedicated colleagues to work with. Any examples of schools doing this, or any thoughts you might have would be deeply appreciated!

My response: OK, I have a few questions for you.

1. What kind of assessment are you talking about? Formative or summative? Formative assessment is sometimes called "Assessment FOR Learning" and is used to provide feedback for the students on their work so that they know how and where to improve. Summative assessment is sometimes called "Assessment OF Learning" and is used to "score" or assign a rating to student work (based on a rubric), and aggregate those scores, either for grading purposes or for external audiences. The tool requirements for each purpose are different.
2. Where will the students' portfolios be posted and what kind of interactivity is built into the hosting system? In either type of assessment, you will need to be able to interact with the work, either to give students feedback (qualitative data), or to collect and record quantitative data (scores). The first function is really a commenting function (such as you will find in a blog or wiki). The latter is really a data management function that you will find in a database or spreadsheet or gradebook.
3. What is your primary metaphor for your implementation of e-portfolio: checklist of skills or story of learning?
4. Is your intention to create a student-centered portfolio or an institution-centered portfolio?
5. Do your teachers currently implement paper-based portfolios? Or are you starting both innovations simultaneously (portfolio process and using technology for portfolios)?

Today I received another request:

I'm trying to implement a eportfolio system in my 9th grade English classes as well as my Latin classes. I have been searching and learning, but I could spend days and weeks here and I would like to begin before the end of the first semester! Therefore, would you be able to recommend a site for me that I could use for a single teacher with about 130 students? Most eportfolio systems I found during my research were for building-wide systems. It would be a safe guess to say that I will be the only teacher using eportfolios. But, if my preliminary work is successful, the district may catch on faster. I spent a little time with pbwiki and a blog, but I am concerned with security and the school's babysitter blocking the sites. So, would you have one (or more) sites for eportfolios that could be financially feasible for a single teacher with about 130 kids?

My response: I never make a definite recommendation, since there are many options out there, and I don't know your district and what the blocking software will allow. I recommend that you talk to your district network gatekeepers ;-) to see what they will allow. If this is a pilot for your entire district, then they should be involved in helping you select the tools.

You also didn't tell me what the purpose that your ePortfolio will serve. Purpose drives everything. Do you want to track the achievement of standards? Do you want your students to simply showcase their work? Do you want your students to develop collaborative writing projects? These are different tasks that require different tools. What kind of Internet access do you have? Did you read the article that I have online? http://electronicportfolios.org/web20portfolios.html

Does your district have Unix server space where you could install one of the open source eportfolio tools, such as Elgg or Mahara? Those tools have the security elements that your district would want. Elgg was created in the U.K and includes a blog, social networking, file space, groups, and a new presentation system. Mahara was created in New Zealand for the education system there and provides a blog, social networking, multiple views for multiple audiences. A school district in New Hampshire is developing an ePortfolio tool that works within Moodle (an open source course/learning management system).

As a temporary (but immediate) solution, here is a list of websites that you could see if your district will block:
GoogleDocs: docs.google.com (basically Word on the WWW)
Google Pages: pages.google.com (an online website builder)
Your students can build artifacts in GoogleDocs, and create a customized portfolio in Google Pages. Your students can collaborate on docs together and you as a teacher can see what each student contributed to a collaborative document. Your students can share documents with you, and you can provide feedback right in the document. For these last two options, your students would each need a Google account, which is allowed at age 14. The Oregon Virtual School District is using a Google portal for its work.

I also like wikis for ePortfolios, and you've already mentioned PBWiki, which I know can be password-protected.

You might look at Think.com. It is totally protected, has a teacher account that controls all of the student accounts. It requires an agreement with the principal of your school, but it is free. I think the interface is a little juvenile, but I found it to be fairly easy to construct a portfolio. But no one can see the portfolio unless they have a Think.com account.

There are many options out there, You just need to see which one will work best in your situation for your purposes.

Commentary: The most secure tools are the commercial tools, such as TaskStream, which involves a per-student fee; or some of the open source tools, which require a server. The real challenge with using the most creative Web 2.0 tools in schools is that they are blocked by many school networks. It makes the recommendations more challenging. The best Web 2.0 options are often blocked! Unless a district installs their own solution, or purchases a service, an individual teacher has difficulty trying to implement an ePortfolio system.